Features and Applications
The Keep Kids Safe Project is now operating in hundreds of schools in both urban and rural authorities, delivering highly flexible and refined functionality that advances the school communication system to new levels of excellence. All functionality is provided in one package and some examples of unique features include:
- Log in from any computer with internet access via a secure (link to security page) login and password
- Advanced data encryption SSL/HTTPS etc
- Managed offsite
- No additional hardware required
- No load on internal IT staff
- Installed and integrated in minutes
- Reads and writes data directly from you MIS in real time so no need to duplicate work
- Free, unlimited user licensing with variable access rights
- Free system upgrades no load on IT as web based
- Complies with all Local Authority data protection policies and procedures
- and other MIS/attendance systems
- Send and receive communications via text, voice, email and mail merged letters to and from parents/carers, students, staff, governors, partner agencies and the wider school community. Provides instant, discrete and direct communication
- Improving parental engagement, raising attainment, supporting extended services and promoting safety
- E.g. applications include:
- Behaviour positive reinforcement of improved behaviour, notification of detentions
- Keeping people informed about events, rehearsals, fixtures ,trips, breakfast and after school clubs, meetings and appointments
- SAT and GCSE date reminders
- Parents evening / review day reminders
- Emergency and disaster management inform of school closures (e.g. floods) and any other emergency situations
- Schedule messages in advance to be sent at the perfect time to ensure maximum impact
- Increasing flexibility in communication and improving parental engagement with those hard to contact
- E.g. Start of term reminders, deadline reminders, school report delivery notification reinforces audit trail and record keeping
- Send instant absence and punctuality alerts (text, voice broadcast and email), track and manage responses, mail merge absence letters, write back to MIS and generate reports.
- Helping to improve attendance and punctuality, thereby raising attainment and promoting child safety
- E.g. Absence alert messages and instant absence letters saves time, money and improves efficiency
- E.g. Late alerts for morning registration increases parental awareness thus improving punctuality
- E.g. Timed release early morning messages for persistent late attenders proven to reduce lateness
- Receive and manage inbound text, voice calls, voice mail and email, all displaying caller ID.
- Facilitates a rapid, efficient response - improving parental engagement and safeguarding children and young people
- E.g. When a parent receives an absence alert message they can respond via text, email or by calling a local rate 0845 number. The 0845 number accesses a call handling system that provides the option of speaking direct to the school or leaving a voicemail on the system.
- Send voice broadcast messages in an unlimited number of community languages
- Meeting the needs of minority ethnic groups and promoting inclusion
- E.g. Send absence alerts to non English speaking parents in their first language
- Keep other agencies directly informed of key issues relating to supported students
- Facilitates inter-agency working to achieve the core objectives of Every Child Matters
- E.g. When sending messages to parents, copy in other agency professionals where appropriate e.g. Education Welfare Officers, Social Workers, Health Workers, Educational Psychologists, Probation Officers
- Identify if messages are pending, sent or failed and through unique dead number management significantly improve contact data quality
- Improving parental engagement with those who are hard to reach
- E.g. When the system identifies dead contact numbers, mail merged data collection letters can be printed instantly. The system then automatically tracks responses. This makes data collection, targeted, less time consuming and more efficient
- All outbound and inbound communications are recorded in searchable and exportable audit trails
- Evidencing communications to demonstrate the school has fulfilled its obligations in loco parentis"
- E.g. Generate and export individual pupil reports detailing their attendance record, alongside all communication with their parents/carers
- Allow pupils to text the school if they need help or advice and school staff can respond via text
- Safeguard and promote the welfare of children and young people
- E.g. Confidential reporting of personal bullying from other pupils
